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Meeting Minutes - January 24, 2005
The meeting was called to order at 7:10. Persons in attendance (Tom
D, George C, Bob H, Greg B, Bob S, Bill B, Leif E, Jim L, Donna J,
Rhonda O)
Treasurer Report/Membership:
$1252.22. $220 in memberships since
last meeting. Outgoing expense for the annual website fee with
ADDR. We currently have 83 members.
Bob H brought up again the idea to pull in memberships by creating a
family rate. Only problem with that, is the membership is tied to
the issuance of permission slips and slip must be made out to an
individual, not a household.
Jim: our membership base or lack there of is a direct result of our
inability to not act/follow up on promises to our members. Rhonda
stressed to the board the urgency and responsibility of their
committee position and to submit articles for publication in the
upcoming newsletter. Jim made a motion that a Board member who
misses 3 consecutive meetings without prior notice will be asked to
step down. -> table this until annual meeting as it is a bi-law
change
Rhonda: would like to add to the ongoing wish list of action items,
to create a training manual to be used at Snowmobile Safety programs.
Bob S suggested creating a 10 min video and stated to contact Tim
from Fish and Game OHRV because they have video equipment
capabilities. Jim made a motion that we extend an invitation to Fish
and Game and a member of the NHSA to sit on our board. Tom does not
feel we are ready to expand our network because we do not have the
level of involvement from our membership. -> table the board
position topic to the annual meeting as it is a bi-law change. Bob
S said until such time, why not invite them as a guest. Jim
modified his motion to notify them of our meeting schedule and extend
and open invitation. Motion carried.
Tom asked Chris to give us permission to train via motorized training rig on 5 additional
rec rail corridors throughout the state. The addition of these
trails will expand our access to points north, south, east and west
opposed to just the Rockingham Rail Trail.
Discussion ensued regarding membership deadline in order to
accommodate the issuance of permission slips to have them in mushers
hands by September 1st.
Website:
No Trail conditions posted. Everyone who runs ought to have access to
post conditions but why not? Greg: This is a benefit well worth the
$10 investment if utilized. Incentive to join, see the benefit.
Rhonda agreed in concept of guest vs membership but admit that now the
password is a roadblock. Bob S mentioned about Gail using weekly
schedule to update every M & TH. This is a tough year weather wise,
and yes many mushers are concerned about protecting where they train
from other users, but we need to put aside competitive concerns and
promote regular trail usage for the benefit of all.
How can we successfully promote ourselves as the New Hampshire source
"to go to" vs the NESDC
Rhonda made a motion to open up access to the db to the general public
for the balance of this season. Jim second. Motion did not carry.
Discussion: Greg and George asked if we could simply Email the
members, remind them of the password and ID and kindly ask if they
would report trail conditions.
Bob H hesitant to agree with the motion with only 4 weeks remaining of
the race season. Not soon enough to measure response instead, review
at year end what worked and what didn't and did this db live up to our
promise and expectations.
Jim stated we are asking alot of our volunteers. Should we begin
paying the webdesigner in order to keep design and content updated
regularly? Rhonda made a motion to inquire of IX whether they have
resource and capacity to take on the job and if so, at what cost.
This website is our face to the world.
NHSA trail meeting
The event we are going to award the 2004 certificates. We need to
open up the nomination process for the 2005 season.
DRED Website
We need to create a presense. Bob S walked us through the content
that is being requested. Send ideas to Bob H he will categorize,
edit and forward to Bob S so that a strawman can be available for us
to critique at the next meeting.
Sled Dogs on Trail Signs
Clubs have started to contact us looking for signs. If you have any
stockpiled in your house, you may be asked to redistribute them to
various snowmobile clubs if Tom runs out. Signs have been sent to
the Keene Snowriders, Baker River and the Pittsburg Ridgerunners. If
you field an inquiry, ask who the trail administrator is. Signs
should be delivered to that individual. Donna mentioned that on the
Blackwater trail system, each post requires two signs; one facing each
direction. So some trail systems may require more signs than
others.
Respectfully Submitted by Rhonda Hendry O'Hearn
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